This is the shortest path from nothing to an event page competitors can find and enter. Each step links to the guide that covers it in detail.
1. Sign in
Go to Sign in and enter your email address. Saildex sends a single-use link; open it in the browser you want to use. There is no password. The first sign-in creates your account.
2. Create your club
Every event belongs to a club or organization: a yacht club, a sailing association, a class association, a college team, a community sailing centre. Open the race office, choose Create a club, and give its full name, its web address on Saildex, where it sails, its website if it has one, and a contact email.
Creating a club submits it for review straight away. You can keep editing it, and set up events, while it waits. A reviewer checks that the club is real before anything it publishes appears on Saildex. See publication review for what reviewers check.
3. Create the event
From the race office, choose Create an event. The form asks for the club, the name, dates, venue, time zone and the kind of racing: one-design fleet, handicap fleet, offshore or distance, pursuit, windsurfing, kiteboarding, wing foil, match racing, team racing, radio sailing, a college two-division event, or mixed. The kind of racing sets sensible defaults for scoring and for the documents the generator writes. You can change every default afterwards. The event starts as a draft that only you and the people you add can see.
4. Add classes and scoring
Add a class for each group of boats that is scored together: a one-design fleet, a handicap division, a split of a larger fleet. Choose each class's scoring system and handicap system. The classes and scoring guide walks through the choices.
5. Write the notice of race
Use the NoR and SI generator to draft the notice of race from what you have already entered, then edit the wording. Publishing adds it to the event's documents with a version number and date. Amendments are also posted to the official notice board.
6. Set up registration
Add the questions you need answered and the documents entrants must provide. Competitors enter from the event page once it is public. See registration and crew lists.
7. Submit the event for review
When the event page says what a competitor needs to know, submit it for review from the event's overview in the race office, confirming that it should be published with registration open once approved. Nothing about the event is public until it is approved, and an event cannot be approved before its club is. You get an email with the decision. Approval makes the event page public with registration open. After approval most edits go live at once; changing the event's name, description, website, club or contact email sends it back for review and hides it until a reviewer approves the change.
8. Run the event
On race days the race office has the starts, finish entry, check-in, the safety tally and the scoring preview. See race day and publishing results.
Who else needs access
Add your race officer, scorer, registrar and protest chair to the event so they can do their part without full control of the event. See roles and permissions.